Senior Management Office Secretary

About the role

We are looking for a proactive Secretary to support the Senior Management Office. The role provides high‑level administrative and secretarial assistance to the Chairman of the Board of Governors and two Senior Directors, ensuring smooth daily operations and effective governance coordination.

Key responsibilities

• Act as Personal Assistant to the Chairman (BOG) and two Senior Directors, managing calendars, scheduling meetings, and coordinating appointments.
• Handle first‑level enquiries from the public, colleagues, students and parents, and manage confidential correspondence and documentation.
• Oversee the Chairman’s office space, maintaining cleanliness, equipment readiness and overall operational efficiency.
• Jointly manage Huddle’s office space with other secretaries, including asset management, budgeting and covering each other’s duties as needed.
• Assist in planning and executing BOG‑related events such as lunches and visits.
• Support claims and asset‑related matters for the Chairman and Senior Directors.
• Maintain accurate records and ensure compliance with organisational policies.

Required profile

• Prior experience in secretarial or administrative support roles (preferred).
• Strong organisational, time‑management and stakeholder‑management abilities.
• High level of discretion with the capacity to handle confidential information.
• Proficiency in Microsoft Office and scheduling tools.

Required skills

• Microsoft Office suite.
• Scheduling and calendar management tools.