Site Administrator (Administrative Executive)

About the role

The Administrative Executive provides administrative and operational support so that the office runs smoothly and efficiently every day. The role covers work order monitoring, record keeping, asset control and general office administration.

Key responsibilities

• Monitor work orders (WO) and ensure timely submission and tracking of service reports (SR).
• Manage and maintain the OneDrive filing system so records are accurate and easy to retrieve.
• Monitor office supplies, coordinate procurement and replenishment, and keep adequate inventory.
• Manage the issuance, tracking and accountability of office equipment and assets.
• Coordinate meeting schedules, logistics, documentation and support staff attendance, onboarding and offboarding.
• Maintain a clean, organised and efficient office environment while supporting other administrative duties as assigned.

Required profile

• Diploma in Business Administration, Office Administration, Human Resource Management or a related discipline.
• Minimum 2-3 years of relevant administrative or office management experience.
• Experience managing administrative records, work orders, inventory and office assets.
• Strong organisational, coordination and time management skills, with the ability to multitask and meet deadlines.
• Good communication and interpersonal skills with internal and external stakeholders.
• Able to work independently and in a team; the employer values equity, diversity and inclusion.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Microsoft OneDrive/SharePoint or other document management systems