Team Assistant

About the role

Prudential is looking for a proactive, enthusiastic and detail-oriented Team Assistant based in Singapore to provide administrative and coordination support to teams across Hong Kong and Singapore. The role suits someone who enjoys a fast-paced environment, is eager to learn and takes initiative to solve problems and improve processes. It offers exposure to a dynamic regional business environment and helps develop professional and organisational skills.

Key responsibilities

• Provide day-to-day administrative support to team members across Hong Kong and Singapore.
• Assist with scheduling meetings and managing team calendars where required.
• Coordinate external meetings and team events, including scheduling and logistics.
• Support the planning and execution of meetings, workshops and events.
• Help prepare meeting materials, presentations, reports and other business documents.
• Support onboarding of new team members, including equipment, access requests and documentation.
• Coordinate travel arrangements such as flights, accommodation, transport and itineraries.
• Support the preparation and submission of expense claims in line with company policy.
• Assist with procurement requests, invoice processing and vendor coordination as needed.
• Support ad hoc projects and initiatives assigned by managers.

Required profile

• Diploma, degree or equivalent qualification.
• 4-6 years of experience in administrative, team support, coordination or a related role.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong organisational skills and attention to detail.
• Ability to handle confidential information professionally and discreetly.
• Strong communication skills and a positive, service-oriented attitude.
• Willingness to learn, resourceful problem solver, team player and adaptable to colleagues across different locations.

Required skills

• Proficiency in Microsoft Office: Outlook, Word, Excel, PowerPoint and Teams.