Team Assistant – Singapore

About the role

This is an exceptional opportunity for a high‑calibre administrative professional to join a Tier 1 Family Office in Singapore. Working closely with senior management and a global support team, you will provide seamless assistance in a fast‑paced, dynamic environment where no two days are the same.

Key responsibilities

• Manage diaries and schedule meetings across multiple time zones, including room bookings, logistics and technical setup.
• Prepare, format and proofread business documents, coordinate meeting attendance and support committees.
• Organise international travel, handling flights, accommodation, visas and itineraries while ensuring cost‑effective arrangements.
• Maintain office standards, oversee supplies, post, vendor relationships and act as the primary point of contact for administrative queries.
• Support internal and external events such as team socials, off‑sites and corporate functions, and manage corporate gifting cycles.
• Handle client administration tasks, including post, travel, gifting, CRM record‑keeping and investment‑related operational support.

Required profile

• Degree or college qualification.
• Minimum two years of professional experience; financial services background advantageous but not required.
• Fluency in Business English and Cantonese.
• Highly resourceful, adaptable, resilient and able to work under pressure.
• Strong written and verbal communication with high attention to detail.
• Ability to work autonomously and collaborate across multiple time zones.

Required skills

• Proficiency in Microsoft Office, especially Outlook.