Team Secretary (1-Year Contract)

About the role

The Team Secretary provides high‑level executive support to a senior team, handling complex scheduling, travel coordination, and financial administration across multiple time zones. This role is essential for ensuring smooth operations and effective communication between executives and internal or external stakeholders.

Key responsibilities

• Manage complex calendars across multiple time zones, schedule meetings, prioritize commitments, and resolve conflicts.
• Coordinate end‑to‑end global travel arrangements, including flights, accommodation, ground transportation, visas, and itineraries.
• Process invoices and expenses, reviewing documentation and securing approvals for payment.
• Act as a trusted liaison between executives and internal/external stakeholders.
• Prepare presentations, reports, and correspondence in advance of meetings.
• Perform other ad‑hoc duties as assigned.

Required profile

• 5‑10 years of experience providing executive‑level administrative support, preferably in financial services or a multinational corporate environment.
• Strong organizational skills with the ability to manage multiple priorities in a fast‑paced, high‑pressure environment.
• Demonstrated ability to work independently with sound judgment, discretion, and problem‑solving capabilities.

Required skills