Team Secretary

About the role

Trafigura is looking for a Team Secretary in Singapore who will provide a high level of administrative and organisational support to team members. The role requires tact and discretion with confidential information, strong communication skills, independence and the ability to meet deadlines.

Key responsibilities

• Arrange business travel with travel agents, including flights, tickets, hotels and land transfers, and obtain travel approvals before booking
• Handle e-visa applications and other visa paperwork through online platforms, CIBT or embassies
• Answer calls, take messages and proactively support team members with appointments, queries and daily operations
• Schedule meetings with Department Heads, prepare agendas, correspondence, memoranda and reports, and manage stakeholder calendars
• Organise corporate events, including venue, catering and vendor liaison
• Coordinate document signing and authorised signatures with Company Secretaries and Contract Administration teams
• Support team members in liaising with bankers, lawyers, suppliers, customers and government authorities

Required profile

• Minimum 5 years of relevant work experience
• Diploma or professional certification preferred
• Good communication and interpersonal skills, good team player, understands the need for confidentiality