ACSIS and CCA Coordinator

About the role

GESS, an international school in Singapore with students from over 70 nations, is looking for an ACSIS and CCA Coordinator. The role supports the day-to-day management and delivery of the school's Co-Curricular Activities programme, with a strong focus on sport CCAs and ACSIS activities. It reports to the Head of CCA and ACSIS and works closely with the Heads of Sports, Football and Swimming.

Key responsibilities

• Take part in planning, coordinating and delivering sport CCAs, including ACSIS teams, Wildcats and holiday sports camps, and step in to cover administrative and operational tasks across the CCA programme.
• Coordinate the administration and logistics of the Wildcats competitive sports programme (excluding Football and Swimming) across ACSIS seasons, schedule fixtures and tournaments, book facilities, referees and officials, and run tryout weeks.
• Maintain accurate attendance and participation records for students.
• Set up the programme in SOCS, manage student registration, create VCs and keep team lists and rosters up to date.
• Register teams and students for ACSIS events, manage team sign-ups, follow up on outstanding payments with Finance, and monitor spend against the ACSIS budget.
• Organise holiday camps and sports events, and support the planning of football and swimming events.
• Plan and coordinate the annual sports awards, medals, certificates and trophies.
• Book buses and transport for away fixtures and events, confirm times with coaches and drivers and resolve changes quickly.
• Manage inventory of uniforms and equipment, and coordinate international trips, including risk assessments, consent forms and payments.
• Coordinate contracts with external vendors and coaches, and act as the main contact for the sports email account and the Sports website.
• Ensure student safety and compliance with safeguarding and incident procedures.

Required profile

• Diploma in any field with relevant experience in an administrative, operational or events role; prior school or sports experience highly desirable.
• Bachelor's degree in Business Administration or a related field preferred.
• Experience coordinating co-curricular activities in an educational or sport setting, with strong organisational and planning skills.
• Fluent English; German is an advantage for communicating with German-speaking parents.
• Willingness to work flexible hours, including evenings and weekends.

Required skills

• Core IT systems such as Outlook, Excel, PowerPoint and SOCS.
• Excellent organisational, administrative and communication skills with attention to detail.
• Collaborative approach with international stakeholders and families.