Admin Executive

About the role

Huawei is looking for a proactive Admin Executive to provide comprehensive administrative and secretarial support to its Singapore team. You will coordinate meetings, manage events, and assist project managers while ensuring smooth day‑to‑day operations.

Key responsibilities

• Arrange and coordinate internal and external meetings, including scheduling, agenda preparation, invitations, room booking, equipment setup, and attendance tracking.
• Plan and execute events, handling venue selection, budgeting, supplier coordination, transportation, on‑site support, and post‑event reporting.
• Support project managers by tracking timelines, milestones, deliverables, and quality‑related correspondence.
• Prepare and submit required reports, payment requests, goods and service acceptance, and expense claims.
• Manage travel arrangements such as flight reservations, hotel bookings, and visa applications.
• Communicate directly with Chinese‑speaking managers, stakeholders, and partners at Huawei’s China headquarters.

Required profile

• Minimum 3 years of administrative experience, preferably in a multinational environment.
• Strong written and verbal communication skills in English and Chinese.
• Professional demeanor, cheerful disposition, and good phone etiquette.
• Self‑motivated with the ability to work independently and take initiative.

Required skills

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Knowledge of SAP (a plus).
• Experience with Photoshop and CANVA for event poster design.