Admin Executive

About the role

We are seeking a proactive and organized Admin Executive to ensure the smooth day‑to‑day operations of our Singapore office. The role provides comprehensive administrative, office, HR, event coordination and documentation support to various internal teams. The ideal candidate is detail‑oriented, resourceful and comfortable handling a wide range of tasks in a professional environment.

Key responsibilities

• Manage stationery and pantry supplies, monitor stock levels and arrange replenishment.
• Support basic troubleshooting and upkeep of office equipment in common areas and meeting rooms.
• Maintain a clean, organized office environment and greet visitors and candidates.
• Handle incoming calls, direct them to relevant departments and schedule internal and external meetings, considering time zones and public holidays.
• Coordinate travel arrangements, including flight, accommodation bookings and visa applications.
• Prepare and submit business expense claims accurately and promptly.
• Organise and digitise hard‑copy documents such as HR files, contracts and patents; maintain physical and electronic filing systems.
• Assist with event planning and employee engagement activities.
• Support recruitment by posting job ads, maintaining candidate CV records and assisting onboarding/offboarding logistics.
• Validate staff welfare claims and update HR documents, policies and employee handbook.

Required profile

• Prior experience in administrative, office support, facilities coordination or HR support roles.
• Strong organisational skills with high attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to multitask, prioritize work and meet deadlines.
• Proactive, responsible and willing to support a variety of administrative tasks.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.