Administrative Assistant – Construction Project Support

About the role

We are looking for a detail‑oriented and proactive Administrative Assistant to support our project and site operations. The role involves coordinating with site teams, monitoring daily attendance and work updates, maintaining project records, supporting documentation and claims preparation, and ensuring timely submission of reports and required information.

Key responsibilities

• Monitor and update daily attendance, site arrival and work commencement times for site teams.
• Ensure site teams provide regular and timely updates on work progress.
• Update daily work locations and commencement details in the LTA Prompt System.
• Follow up with site teams to ensure Daily Work Done Reports (DWDR) are submitted promptly and maintain records in the Taskhub System.
• Assist Project Engineers in preparing supporting documents for claims, including site records, correspondence, progress reports and manpower records.
• Submit cable detection requests and track approval status.
• Maintain systematic hard‑copy and electronic filing of project correspondence, approvals, drawings, reports and other records.
• Provide general administrative and coordination support for daily project and site operations.

Required profile

• Diploma, ITE or equivalent qualification, preferably in Business Administration, Engineering, Construction Management or a related field.
• 1–2 years of relevant experience in administrative, project coordination or project support roles, preferably in the construction or engineering industry.
• Basic understanding of project documentation, reporting and claims support processes.
• Strong organisational and time‑management abilities with high attention to detail.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Office applications

What we offer

• Company‑provided shuttle service from Woodlands and Kranji MRT stations.
• Company‑provided lunch bus.
• 14 days of annual leave plus additional leave based on tenure.
• Comprehensive medical benefits, including dental care, health screenings and teleconsultation services.
• Monthly contributions to your Medisave account under the Portable Medical Benefit Scheme.