Administrative Assistant – Operations & Admin Support

About the role

As an Administrative Assistant at MIJ Hub, you will ensure the smooth running of daily operations while supporting a collaborative team across administration, operations, finance, enrolment, and facilities. This role offers exposure to multiple functions in a fast‑paced, mission‑driven environment.

Key responsibilities

• Provide day‑to‑day administrative and operational support, maintaining accurate records and timely follow‑up.
• Handle first‑line enquiries via calls, WhatsApp, email, and walk‑ins, delivering correct information and routing requests.
• Support enrolment administration: process forms, collect documents, schedule appointments, enter data, and update trackers.
• Prepare and manage finance‑related documents, issue invoices/receipts, follow up on payments, and maintain finance trackers.
• Log facilities issues, coordinate maintenance, repairs, and replenishment for the centre’s spaces.
• Track office and operational inventory, prepare purchase requests, receive supplies, and update stock records.
• Assist with event preparation and execution, handling registrations, logistics, material preparation, venue setup, and post‑event administration.
• Maintain compliance files, update checklists, and ensure documentation is current.

Required profile

• Organised and proactive with a strong desire to create structure and efficiency.
• Excellent communication skills for handling enquiries and internal coordination.
• Detail‑oriented and able to manage multiple tasks simultaneously.

Required skills

What we offer

• Opportunity to work in a purpose‑driven organisation serving the special‑needs community.
• Exposure to a variety of functions, building a well‑rounded skill set.
• Dynamic, inclusive team environment.