Administrative & Executive Support Officer

About the role

Logicalis is seeking a proactive Administrative & Executive Support professional to manage front‑desk operations, maintain office standards across two locations, and provide direct assistance to the Managing Director. The role blends reception duties, office logistics, event coordination, compliance support, and HR onboarding tasks.

Key responsibilities

• Front Desk & Reception – greet visitors, manage check‑in protocols, handle deliveries and keep the reception area presentable.
• Office Operations – replenish pantry, stationery and equipment, coordinate meeting logistics, liaise with vendors for maintenance and utilities, and oversee basic housekeeping standards.
• Events & Staff Engagement – assist in planning company‑wide events, festive celebrations and quarterly gatherings, working with internal stakeholders and external vendors.
• Compliance & Safety Support – maintain office certifications (e.g., Green Mark, fire safety), organise fire drills and support audit and tender documentation.
• HR & Onboarding – prepare onboarding materials, manage inventory for office and new‑hire needs, and keep the internal telephone directory up to date.
• Executive & Ad Hoc Support – act as Executive Assistant to the Managing Director, handling calendar management, travel bookings and general administrative tasks.

Required profile

• Excellent organisational and communication abilities.
• Experience in front‑desk, office administration or executive assistance.
• Ability to coordinate events and manage vendor relationships.
• Attention to detail for compliance, safety and onboarding processes.

Required skills