Administrative Officer (Office)

About the role

We are seeking a proactive Administrative Officer to support our executive team and ensure smooth office operations. The role involves managing schedules, handling communications, and providing essential administrative and IT support within a dynamic office environment.

Key responsibilities

• Manage executive calendars, arrange appointments and travel, and assist with Concur expense claims.
• Oversee office supplies ordering and coordinate with service providers.
• Handle the entrance intercom, answer calls and inquiries professionally.
• Maintain filing systems, prepare correspondence, presentations, and other documentation.
• Provide basic IT support and troubleshoot technical issues.
• Process invoice payments and manage mail, courier, and delivery logistics.
• Assist with onboarding new hires and manage leave requests.
• Collaborate with team members to ensure effective communication and seamless operations.

Required profile

• S Pass holders are welcome to apply.
• Diploma or degree in Business Administration or a related field.
• Proven experience as a Secretary or Administrative Assistant, preferably in a corporate setting.
• Excellent verbal and written communication skills in English; Mandarin proficiency is a plus.
• Strong organizational, time‑management and problem‑solving abilities.
• Ability to handle sensitive information with confidentiality.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Concur expense management system