Administrative Operations Executive

About the role

Motorist, a fast‑growing automotive start‑up in Singapore, is seeking an Administrative Operations Executive to support its Operations and Sales teams. The role ensures smooth, accurate and efficient administrative processes across the business, handling documentation, client interactions and internal coordination.

Key responsibilities

• Provide day‑to‑day administrative support to Sales and Operations, including processing, filing and managing documents.
• Conduct background checks and verification for new dealers and partners, and assist with partner onboarding.
• Manage inbound calls, online enquiries and emails, directing queries to the appropriate personnel.
• Meet clients to facilitate signing of agreements and required forms, and assist with paperwork accuracy.
• Handle payment collection and submission, maintaining records of signed documents and transactions.
• Transmit precise data to internal and external stakeholders and coordinate general operational matters.
• Track and replenish inventories of office and operational supplies.
• Perform any other tasks assigned by the supervisor.

Required profile

• Highly meticulous and reliable when handling sensitive documents and financial transactions.
• Strong organisational skills with the ability to multitask and prioritise effectively.
• Proactive, responsible and self‑motivated with a positive learning attitude.
• Good communication and interpersonal skills.

Required skills

• Proficiency in Microsoft Excel.
• Competence with general computer applications.