Assistant Director, Administration

About the role

The Air Traffic Management Research Institute (ATMRI) at Nanyang Technological University seeks an Assistant Director, Administration to provide strategic and operational leadership for its administrative functions. Reporting to the Director, the role ensures effective governance, finance, human resources, research programme administration, and stakeholder engagement.

Key responsibilities

• Develop, implement and review administrative policies, processes and operational plans.
• Oversee budget planning, expenditure monitoring, financial reporting and audit readiness in line with NTU and funding‑agency requirements.
• Coordinate recruitment, onboarding, contract renewal, performance appraisal and other HR matters for research and administrative staff.
• Supervise and develop the administrative team, allocate responsibilities and ensure service delivery.
• Manage Governing Council and Scientific Advisory Panel appointments, meetings, minutes and follow‑up actions.
• Establish systems to monitor research programme budgets, milestones, KPIs, deliverables, risks and contractual obligations.
• Coordinate programme reviews, claims, audits and submissions to funding agencies.
• Administer MOAs, Project Agreements, Variation Agreements, MOUs, NDAs and other institutional agreements.
• Maintain registers, records and evidence trails for governance, finance, agreements and compliance.
• Act as liaison with NTU corporate offices, government agencies, funding bodies, academic institutions and industry partners.
• Coordinate institutional communications, events and website content.

Required profile

• Proven experience in senior administrative leadership within a research or higher‑education environment.
• Strong understanding of governance, financial management, HR processes and research programme administration.
• Excellent organisational, coordination and stakeholder‑engagement skills.

Required skills