Assistant Manager, Faculty Affairs & Admin

About the role

The Assistant Manager (Faculty Affairs & Admin) supports the Assistant Director (Faculty Affairs) and the Vice Provost, Faculty Affairs (VPFA) in managing documentation, coordinating faculty initiatives, and handling sensitive information across NTU Colleges, Schools, and Autonomous Institutes.

Key responsibilities

• Coordinate university‑level faculty initiatives, leadership engagements, and events such as promotion briefings, orientation programs, and workshops.
• Maintain the faculty talent candidate pipeline database and support overseas outreach planning.
• Develop briefing materials, presentations, and management reports; draft meeting minutes and circulate them.
• Design and maintain tracking systems, workflow templates, and SOPs for the VPFA office; manage approvals and endorsement processes.
• Assist with budget submissions, finance claims, and procurement quotations for the VPFA office.
• Provide comprehensive calendar, schedule, travel, and meeting management for VPFA and AVPFA.

Required profile

• Strong organizational and prioritization abilities.
• Experience handling confidential and sensitive information.
• Flexibility to take on additional tasks as needed.
• Excellent written and verbal communication skills.
• Ability to work collaboratively with academic and administrative stakeholders.

Required skills

What we offer

• Opportunity to contribute to strategic faculty initiatives at a leading university.
• Exposure to high‑level decision‑making processes.
• Professional development within an academic environment.