Assistant Manager / Manager, CEO Office

About the role

NUS-ISS is looking for a resourceful and meticulous Assistant Manager / Manager to join the administration of the CEO Office. The role drives operational excellence and administrative execution, coordinating the CEO, the Board of Directors and other internal stakeholders through high-level logistical planning and professional communications.

Key responsibilities

• Board secretariat: coordinate Board meetings including scheduling, logistics and administrative support; prepare, consolidate and circulate meeting materials; record and draft detailed minutes and circulate them on time; track and follow up on action items.
• Executive and administrative support: manage meeting arrangements and expense claims; support the preparation of reports, presentations and other business materials; ensure proper documentation and filing of key records.
• General administration: support departmental budgeting and oversee procurement, vendor management and invoice verification in line with internal policies; manage office supplies and stationery and support staff; take part in projects and other duties asked by the CEO's Office.

Required profile

• Diploma in Secretarial Studies or degree in Business Administration.
• At least 8 years of relevant experience as a personal or executive assistant, with at least 3 years directly supporting senior management.
• Strong writing skills for detailed minutes.
• Excellent organisational and stakeholder management skills.
• Resourceful, able to prioritise and manage several assignments and projects at once.
• Discreet and professional in handling confidential information.