Associate Executive, Operations Admin (Innovation & Improvement)

About the role

The Innovation & Improvement Office is looking for an Associate Executive to provide secretariat support, manage stakeholder engagement, coordinate events and support innovation initiatives in a dynamic healthcare environment. Candidates with healthcare and administrative experience are encouraged to apply.

Key responsibilities

• Coordinate meetings with internal and external parties, arrange facilities and equipment, prepare materials, circulate agendas and documents, and write minutes.
• Manage emails and correspondence in the I&I common accounts and ensure timely, accurate information sharing.
• Help plan and run departmental and campus events such as monthly engagement programmes, training, the annual festival and bonding activities.
• Manage fixed assets (e.g. laptops), office equipment and inventory such as stationery.
• Support staff onboarding and offboarding, procurement, payment processes and tracking of programme fund expenditure.
• Assist with new or revised NHG initiatives, cluster-level programmes and events, and corporate events as needed.

Required profile

• Minimally a recognised diploma in any discipline.
• More than 2 years of relevant experience, preferably in the healthcare sector.
• Comfortable with uncertainty in work assignments.
• Good written and organisational skills, able to multi-task and think ahead.
• Good interpersonal skills, teamwork, cross-functional collaboration, stakeholder management and independence.
• Meticulous, resourceful and proactive.

Required skills

• Proficiency in Microsoft Office.