Back Office & General Services Specialist

About the role

Join a small, energetic team at La Marzocco Singapore as a Back Office & General Services Specialist. You will support daily administrative operations, manage office logistics, and contribute to the company’s sustainability reporting.

Key responsibilities

• Assist the back‑office team with day‑to‑day administrative tasks.
• Handle customer communications regarding orders, shipments, and inquiries.
• Process purchase orders and coordinate stock allocation with Sales and HQ.
• Manage office supplies and ensure smooth office operations.
• Collect, validate, and maintain carbon‑footprint data (utilities, travel, fuel, procurement).
• Update tracking tools and spreadsheets in line with company guidelines.
• Prepare quarterly carbon‑footprint reports for HQ and support annual carbon inventory audits.
• Prepare meeting agendas, minutes, and action trackers; maintain audit‑ready documentation.
• Coordinate with Finance, Procurement, Facilities, and IT to gather and reconcile data.

Required profile

• Minimum 2 years of experience in administrative or operational roles.
• Strong attention to detail and data accuracy.
• Excellent communication skills and a collaborative mindset.
• Interest in sustainability topics is a strong plus.

Required skills

• Microsoft Excel (pivot tables, VLOOKUP, INDEX‑MATCH).