Bilingual Executive Secretary (Japanese/English)

About the role

We are seeking a proactive Bilingual Executive Secretary to support senior leadership in a fast‑paced, multinational environment. The role requires fluency in Japanese and English to ensure seamless communication between our Japan headquarters and overseas offices.

Key responsibilities

• Manage executives’ calendars, schedule meetings and coordinate internal and external appointments.
• Arrange business trips, client dinners, visitor receptions and VIP visits.
• Prepare meeting materials, presentation decks and take accurate minutes.
• Provide administrative support such as report preparation and expense claim processing.
• Facilitate communication between Japan headquarters and overseas locations.
• Assist in planning and executing corporate events and internal gatherings.
• Maintain confidential documents and deliver comprehensive executive assistance.

Required profile

• Business‑level proficiency in English and native‑level Japanese.
• Minimum 3 years experience as an Executive Assistant, Secretary or Sales Administrator.
• Strong ability to anticipate senior management priorities and act proactively.
• Positive, adaptable team player with excellent interpersonal skills.
• Flexibility to respond to changing business needs and workload variations.

Required skills

• AWS (Applicable)

What we offer

• Competitive salary range of S$5,000 – S$6,000 per month (based on experience).
• On‑site work arrangement.
• 14 days of medical leave.
• Probation period of 3–6 months.
• Two to three interview rounds.