Board Secretary & Administrative Associate

About the role

The Board Secretary & Administrative Associate provides high‑level administrative and executive support to a school board, the SAS 2033 Project Manager, and legal counsel. This position coordinates board governance processes, manages records, and ensures smooth operation of board‑related activities in a dynamic educational environment.

Key responsibilities

• Prepare and coordinate monthly board meetings, annual retreats, and committee sessions, including logistics such as room reservations, catering, and material distribution.
• Serve as the official secretary to the board, maintaining accurate minutes, governing documents, and ensuring compliance with bylaws and policies.
• Maintain board records, databases, and calendars, and act as the primary liaison between the board, communications office, and school leadership.
• Draft and disseminate board communications, manage website content related to board activities, and support election and appointment processes.
• Track and follow up on time‑sensitive issues raised in board or committee discussions, ensuring appropriate escalation.

Required profile

• Professionalism, discretion, and sound judgment in handling confidential information.
• Strong political acumen and the ability to anticipate board needs.
• Exceptional organizational skills with the capacity to manage multiple priorities.
• Attention to detail and a proactive approach to governance processes.

Required skills