Business Administration Executive

About the role

The Business Administration Executive will support ONE SMART ENGINEERING’s engineering and project teams by managing documentation, procurement assistance and day‑to‑day administrative tasks. This full‑time, onsite position offers the chance to work in a dynamic, project‑driven environment and interact with engineers, vendors and clients.

Key responsibilities

• Maintain engineering and project documentation, ensuring proper filing and record‑keeping.
• Prepare quotations, invoices, purchase orders and delivery documents.
• Coordinate administrative and project‑related matters with engineers, vendors and clients.
• Update project records, schedules and reports accurately.
• Support procurement and inventory tracking for materials and equipment.
• Assist management with operational reports and general support.
• Contribute to tender submissions and project filing.
• Handle correspondence with clients, authorities and vendors.

Required profile

• Diploma or degree in Business Administration or an engineering‑related field.
• Minimum 1 year of relevant administrative or project support experience.
• Organised, detail‑oriented and able to multitask in a fast‑paced environment.
• Strong communication and interpersonal abilities.
• Comfortable working alongside technical teams.

Required skills

• Proficiency in Microsoft Office, specifically Word, Excel and Outlook.