CEO Secretary and Sales Planning Support

About the role

We are seeking a proactive Executive Secretary to support the CEO and C‑suite at the APAC headquarters of a Japanese IT company. The role combines high‑level administrative assistance with sales‑planning support, ensuring the executive team operates smoothly and sales initiatives are well‑coordinated.

Key responsibilities

• Manage calendars, schedule meetings and travel arrangements for the CEO, CSO, CFO and CTO.
• Prepare, edit and distribute documents, reports, presentations and other business materials.
• Coordinate internal and external events, conferences and stakeholder meetings.
• Act as the primary point of contact for internal and external partners, handling communications professionally.
• Provide administrative support for sales planning and marketing activities, including report preparation and data management.
• Assist with routine sales documentation, presentation creation and coordination of marketing initiatives.

Required profile

• Minimum 3 years experience as a secretary, executive assistant or similar administrative role.
• Excellent written and verbal communication in English and Japanese.
• Previous experience in a Japanese‑owned company is highly preferred.
• Strong organizational skills with the ability to prioritize multiple tasks.

Required skills

• Proficiency in English and Japanese language communication.