Communications and Events Associate

About the role

The Mechanobiology Institute (MBI) at the National University of Singapore is seeking a dynamic and organised person to join its administrative team and manage institute communications and events. The role covers planning, managing and overseeing communications and the general administration of MBI events, working closely with faculty, staff and external partners.

Key responsibilities

• Communications: manage and coordinate internal and external communications, including email, website updates and social media; maintain mailing lists; update event listings on the MBI website and other platforms.
• Events: coordinate and run regular events such as seminars, invited talks and outreach visits; arrange travel for invited speakers and handle event logistics; provide daily admin support such as meeting logistics, room bookings, file management and archiving.
• Outreach and procurement: monitor and manage inventory of outreach materials, organise catering, and liaise with vendors for procurement, production and delivery of requisitions.
• Conferences: assist the MBI conference secretariat in organising conferences or symposiums.
• Finance: track and report budgets, commitments, expenditures and payments; manage procurement, purchasing, claims and payments in line with university policy.

Required profile

• Bachelor's degree from a reputable university; diploma holders are also welcome to apply.
• Excellent organisation and time management, able to work to tight deadlines, with excellent attention to detail.
• Service-oriented, meticulous, willing to learn and a team player.
• Pleasant and outgoing disposition with good written and verbal communication skills.

Required skills

• Proficiency in Microsoft Office applications.
• Familiarity with social media apps, Canva or Adobe Photoshop is advantageous.
• IT skills for managing communications and events are an advantage.