Conference Management Executive (Temporary, Jan-Jul 2027)

About the role

The Institute of Mental Health (IMH) in Singapore is hiring a temporary Senior/Associate Executive for its Conference Management unit, within People & Organisation Development, for January to July 2027. The role supports the planning and delivery of IMH's conferences and hospital learning events, working with clinical, academic and administrative stakeholders.

Key responsibilities

• Assist with conference planning and administration, including logistics, marketing, vendor coordination and documentation
• Provide secretariat support to the organising committee: scheduling meetings, preparing agendas and minutes, and tracking action items
• Coordinate with internal and external stakeholders, including vendors and the Professional Conference Organiser (PCO)
• Support the conference programme, including speaker coordination and abstract management
• Help track budgets, process invoices and prepare procurement documentation
• Draft and send routine communications to stakeholders about timelines and requirements
• Maintain accurate records throughout the conference cycle
• Assist with event set-up, delegate registration and check-in, and on-the-day coordination with vendors, speakers and venue staff
• Act as a point of contact for delegates and speakers, and support post-event reporting and close-out

Required profile

• Diploma with prior experience in an administrative or events coordination role
• Organised, detail-oriented and able to manage several tasks and deadlines at once
• Good communication and interpersonal skills, able to work with a wide range of stakeholders
• Able to work independently and take initiative in a fast-paced environment
• Comfortable working flexible hours, including evenings and weekends, during event periods

Required skills

• Proficiency in Microsoft Office applications
• Comfortable with digital tools and quick to adapt to new technology
• Experience with event management or abstract management systems is an advantage