Corporate Secretarial Officer – Family Office & Corporate Affairs

About the role

This position supports a prominent regional family office, acting as the primary liaison between the Chairman’s family, board members and a range of corporate functions. The role blends corporate secretarial, legal documentation, governance and compliance responsibilities within a highly confidential environment.

Key responsibilities

• Manage corporate secretarial matters for a portfolio of Singapore‑incorporated private companies, including statutory records and filings.
• Coordinate board and shareholder meetings – agenda preparation, minute‑taking and follow‑up actions.
• Review, draft and coordinate legal and commercial documentation such as loan and financing agreements.
• Liaise with internal and external legal counsel, corporate secretarial service providers and regulators.
• Support compliance and governance initiatives, ensuring proper record‑keeping of confidential information.
• Act as trusted point of contact for the Chairman, family members and senior board members across Singapore and Malaysia.

Required profile

• Degree in Law (LLB) or equivalent legal qualification.
• Prior legal training in a reputable law firm; admission to practice is advantageous.
• Experience handling corporate secretarial matters for Singapore‑incorporated companies.
• Familiarity with legal documentation, loan documentation, governance and compliance matters.
• Experience in family office, trust company, private banking, wealth management, corporate secretarial firm or related environment is highly regarded.

Required skills