Deputy Director, Administrations

About the role

The Deputy Director, Administrations (DD) of the Mechanical and Aerospace Engineering (MAE) school supports the Chair of MAE in leading the school's administrative initiatives, including technical operations, so that the school can achieve its strategic goals. The DD leads the development and implementation of organisational strategies, policies, standards, systems and practices, provides efficient administrative services aligned with the University's policies, and supports the School Management on initiatives such as capital campaigns, continuing education, community engagement and external relations. As a member of the School Management Committee, the DD works with the Chair and Associate Chairs on policy formulation and review.

Key responsibilities

• Chart the strategic direction of MAE and recommend process improvements to improve productivity, efficiency and effectiveness.
• Work with central administrative offices and the College to coordinate workflows across functions and departments.
• Provide leadership to administrative and technical functions and plan manpower allocation to support faculty, students and stakeholders.
• Conduct and review performance appraisals of direct reporting staff and assist the Chair in calibration exercises.
• Drive improvements in structure, systems, policies and procedures.
• Oversee financial operations, including reporting, budget planning and monitoring, and asset management.
• Analyse and propose redesign of MAE spaces to optimise use of admin, teaching and research facilities.
• Ensure lab and admin operations meet statutory requirements, university safety standards and ISO45001/BizSAFE Star standards.

Required profile

• Recognised university degree, preferably in Mechanical or Aerospace Engineering.
• At least 15 years of working experience, including at least 8 years in a senior managerial role.
• Prior experience in an institute of higher learning is an added advantage.
• Knowledge of MAE industry trends, challenges and opportunities.

Required skills

• Excellent verbal and written communication and English command; represents the school to senior management and external partners.
• Collaborative, influential and leadership skills; strong strategic thinking and analytical mind.
• Attention to detail and ability to redesign processes for better performance.

Only shortlisted candidates will be notified.