Executive Assistant (CEO Office)

About the role

We are seeking a highly organised and proactive Executive Assistant to support the CEO. This role goes beyond traditional administrative duties, acting as a central hub for coordinating client relationships, business opportunities, and key projects.

Key responsibilities

• Manage the CEO’s calendar, meetings, travel arrangements and daily priorities.
• Prepare briefing notes, meeting materials, research and company information for important engagements.
• Capture the CEO’s instructions and translate them into clear tasks, timelines and follow‑ups.
• Support client relationship management and follow up with suppliers, partners and internal teams.
• Coordinate research, proposals, quotations, contracts and project deliverables across departments.
• Conduct basic market and competitor research to identify new business opportunities.
• Draft business proposals, presentations, meeting minutes and other commercial documents.
• Track key projects, ensuring ownership, timelines and timely execution.
• Identify outstanding matters, potential delays and flag issues requiring the CEO’s attention.
• Accompany the CEO to selected meetings, events and overseas travel when needed.

Required profile

• Bachelor’s degree or higher.
• Experience in executive assistance, CEO/founder office, project management, consulting, investment, international trade or business development.
• Strong organisational, coordination and attention‑to‑detail abilities.
• Ability to turn ambiguous instructions into clear actions.
• Proactive, resourceful and comfortable in a fast‑paced, entrepreneurial environment.
• Excellent stakeholder management and communication skills.
• Willingness to travel when required.

Required skills