Executive Assistant – Elementary School

About the role

The Executive Assistant supports the school Director in ensuring the smooth administrative operation of an elementary school. Working closely with teachers, parents, and support services, the role combines front‑desk duties, communication management, and project coordination.

Key responsibilities

• Manage physical, telephone and email reception for parents, teachers and students.
• Maintain directors' agendas, filter requests and coordinate meetings.
• Draft and distribute bilingual communications (memos, letters, emails, dashboards).
• Organise and follow up on pedagogical board meetings, including attendance tracking and report distribution.
• Publish the weekly Teacher's Gazette, compile articles and create additional content.
• Handle student administrative files, arrivals, departures and school record requests.
• Support the planning of school outings, trips and family welcome events.
• Coordinate teacher absences, replacements and related logistics.
• Update monitoring tools, databases and departmental procedures.

Required profile

• At least 2 years of higher education in management assistance or a related field.
• Previous experience in administrative or executive support, preferably in an educational setting.
• Strong organizational precision, discretion and diplomatic communication.
• Fluent in French and English, both written and spoken.

Required skills

• Proficiency with Google Suite.
• Familiarity with educational platforms such as EDUKA and EDT tools.

What we offer

• Opportunity to work in a dynamic school environment.
• Collaboration with educational leaders, teachers and support staff.
• Professional development in bilingual administrative coordination.