Executive Assistant

About the role

We are seeking a proactive Executive Assistant to support a team of Regional Directors across the Growth & Emerging Markets (GEM) and SEA Cluster. The role involves managing complex calendars, coordinating travel, and ensuring smooth execution of meetings and events in a fast‑paced, international environment.

Key responsibilities

• Manage and prioritize complex calendars for multiple Regional Directors across different time zones.
• Arrange domestic and international travel, accommodations, and itineraries while tracking expenses and ensuring policy compliance.
• Organise virtual and in‑person meetings, conferences, and leadership events, handling logistics, catering, AV equipment, and agenda development.
• Draft, edit, and distribute correspondence, presentations, and reports on behalf of the Directors.
• Maintain confidential files, handle sensitive information with discretion, and act as liaison with internal stakeholders.
• Support special projects, vendor sourcing, and relationship management for regional initiatives.
• Identify and implement process improvements to increase administrative efficiency.

Required profile

• 6‑8 years of experience as an Executive Assistant or in a comparable administrative role, preferably in an international or fast‑paced setting.
• Excellent organisational and time‑management abilities with a strong attention to detail.
• Proven ability to handle confidential information professionally.
• Strong written and verbal communication skills.

Required skills

What we offer

• Opportunity to work with a global coffee leader and support senior leadership across multiple markets.
• Exposure to international projects and cross‑functional collaboration.