Executive Assistant

About the role

We are an established Singapore‑based private equity firm seeking a dedicated Executive Assistant to support multiple members of our investment team. The role blends executive support, day‑to‑day office operations, and light IT administration, and is based onsite in the CBD.

Key responsibilities

• Manage calendars, schedule meetings, and coordinate logistics for the investment team.
• Arrange travel itineraries, handle last‑minute changes, and process expense reports.
• Maintain contacts, prepare presentation materials, and draft briefing notes.
• Receive visitors, set up meeting rooms, procure office supplies, and liaise with building management.
• Organise courier services, support business continuity planning, and coordinate off‑site events.
• Troubleshoot office equipment, printers, and meeting‑room systems; coordinate with external IT vendors.
• Set up IT access for new joiners, track inventory of hardware, and maintain documentation of licences and subscriptions.

Required profile

• Minimum five years of experience as an Executive Assistant, preferably supporting multiple executives in a fast‑paced investment environment (private equity, asset management, hedge fund, etc.).
• Polished, articulate, and confident with the ability to engage external stakeholders discreetly.
• Highly service‑oriented, trustworthy, and able to handle confidential information daily.

Required skills

What we offer

• Opportunity to become the operational backbone of a growing investment team.
• Collaborative EA bench with a collegial, cover‑each‑other model.
• Exposure to both executive support and office/IT administration functions.