Executive Assistant

About the role

The Executive Assistant provides comprehensive administrative support to ensure smooth office operations. This full‑time position combines front‑desk duties, calendar management, travel coordination, and bookkeeping assistance in a fast‑paced environment.

Key responsibilities

• Answer and direct phone calls, take messages and respond to inquiries.
• Greet visitors and provide assistance as needed.
• Coordinate and schedule meetings, calendar invites and Zoom calls across time zones.
• Arrange appointments and travel logistics.
• Support accounting and bookkeeping by maintaining both online and offline filing systems.
• Prepare regular reports and develop a structured filing system.
• Manage office budget, petty cash and office expenses.
• Identify process improvements and implement new office management systems.
• Provide general administrative support, including research and report creation.

Required profile

• Bachelor’s degree or equivalent; additional qualifications in communications or administration are a plus.
• Proven experience as an Office Assistant, Administrative Assistant or similar role.
• Excellent written and verbal communication skills.
• Strong time‑management, multitasking and prioritisation abilities.
• High attention to detail and solid problem‑solving skills.
• Organisational and planning skills suited to a fast‑paced environment.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Office suite
• Zoom video‑conferencing platform

What we offer

• Full‑time permanent position
• Hybrid work model (office and remote) in Singapore
• Yearly performance bonus