Executive Assistant

About the role

The Executive Assistant provides high‑level administrative support to the Executive of the Psychosocial Services department, ensuring smooth daily operations and effective coordination of departmental activities.

Key responsibilities

• Deliver clerical and administrative assistance to the Executive for efficient department functioning.
• Prepare, collate and submit timely updates and reports to committees, authorities and agencies.
• Manage office systems, equipment, supplies and stationery, overseeing procurement, maintenance and stock levels.
• Provide secretarial support for financial assistance, departmental and other meetings.
• Conduct means‑test reviews, including data preparation, document drafting, deadline monitoring, system data entry and subsidy outcome collation.
• Coordinate residents’ and patients’ applications for government payouts.

Required profile

• GCE “O” Levels or higher.
• 3–5 years of administrative experience, preferably within healthcare or social‑service settings.
• Strong interpersonal and communication abilities.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).