Executive Assistant

About the role

The Executive Assistant will provide high‑level administrative and operational support to senior leaders within Hitachi Energy’s Grid Automation business unit. This role is pivotal in ensuring smooth coordination across the APAC region and fostering strong stakeholder relationships.

Key responsibilities

• Draft, review, and edit documents, presentations, and reports.
• Schedule and coordinate meetings, appointments, and travel arrangements for executives.
• Organise internal and external meetings, set agendas, take minutes, and manage expense reports.
• Support special projects, conduct research, and perform data analysis.
• Assist with onboarding new hires, ensuring access and equipment are provided.
• Act as the point of contact for the service team across APAC, handling communications and SCM support (PR/PO process, office supplies).
• Maintain confidentiality and handle sensitive information with discretion.
• Drive HSE compliance, ensure training attendance, report incidents, and promote a Zero Harm safety culture.

Required profile

• Bachelor's degree preferred.
• Minimum of 3 years of experience as an executive assistant or in a similar role.
• Strong organisational and time‑management abilities.
• Professional interaction skills with all organisational levels and external partners.
• Excellent verbal and written communication, with a focus on high‑quality PowerPoint presentations.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)