Executive Assistant

About the role

The Psychosocial Services department is seeking an Executive Assistant to provide high‑level administrative and clerical support to the Executive. This role ensures smooth day‑to‑day operations, accurate reporting, and effective coordination of meetings and government‑related applications.

Key responsibilities

• Provide comprehensive administrative support to the Executive, maintaining efficient department operations.
• Prepare, collate, and submit timely updates and reports to committees, authorities, and agencies.
• Manage office systems, equipment, supplies, and stationery, overseeing procurement, maintenance, repairs, and stock levels.
• Coordinate and provide secretarial assistance for financial assistance, departmental, and other meetings.
• Conduct means‑test reviews, including data preparation, document drafting, deadline monitoring, system data entry, and submission of subsidy outcomes.
• Assist residents and patients with applications for government payouts.

Required profile

• GCE “O” Levels or higher.
• 3–5 years of administrative experience, preferably within healthcare or social service settings.
• Strong interpersonal and communication abilities.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).