Executive Assistant

About the role

Sephora SEA is looking for a highly organized and proactive Executive Assistant to support the Vice President and members of the Strategic Committee. The role is based in a fast‑growing omni‑channel beauty business operating across eight countries in Southeast Asia and will involve managing complex calendars, travel, expense reporting and strategic initiatives.

Key responsibilities

• Manage the VP’s calendar, prioritize engagements and optimize time allocation.
• Coordinate end‑to‑end travel arrangements, including itineraries, accommodations and logistics.
• Prepare, edit and proofread correspondence, presentations and reports.
• Process expense reports and invoices, ensuring compliance with company policies and accurate budget tracking.
• Attend meetings, capture detailed minutes and follow up on action items.
• Support the creation of presentations and other materials for internal and external audiences.
• Plan, organize and execute events, conferences, workshops and off‑site meetings, handling venue selection, vendor negotiation and budget management.
• Set up video‑conferencing equipment, arrange seating, refreshments and ensure seamless connectivity for hybrid meetings.
• Facilitate communication between the Vice President, leadership team and cross‑functional stakeholders.

Required profile

• Proven experience providing executive‑level administrative support in a dynamic, multi‑national environment.
• Exceptional organizational and time‑management abilities.
• Strong written and verbal communication skills with high attention to detail.
• Proactive problem‑solver who can anticipate needs and act independently.
• Ability to handle confidential information with discretion.

Required skills