Executive Assistant – Senior Managing Directors Support

About the role

We are seeking an Executive Assistant to provide high‑level administrative support to three Senior Managing Directors in the International Wealth Management division. The role demands exceptional multitasking, meticulous attention to detail, and the ability to operate across multiple time zones.

Key responsibilities

• Manage complex calendars, schedule meetings, appointments and conference calls for three senior leaders.
• Coordinate end‑to‑end travel arrangements, including flights, accommodation, ground transport and detailed itineraries.
• Process travel and expense reports in line with company policies.
• Serve as primary liaison with IT and Corporate Real Estate Services for office logistics, space planning and administrative needs.
• Facilitate onboarding of new staff, handling identity and access control requests, computer setup (desktop, VDI, RDP) and hardware provisioning (laptops, Cisco phones).
• Support graduate and internship programmes with logistics, scheduling and documentation.
• Issue name cards, coordinate new‑joiner orientation and maintain accurate filing systems.
• Handle ad‑hoc administrative projects as required.

Required profile

• Minimum degree in Business or Finance.
• At least 3 years of executive assistant experience supporting C‑suite or senior management.
• Minimum 2 years in financial services or private wealth management, with knowledge of compliance frameworks.
• Proven ability to manage complex, multi‑time‑zone calendars and travel bookings.
• Excellent written and verbal communication, discretion and confidentiality.

Required skills

• VDI (Virtual Desktop Infrastructure) configuration
• RDP (Remote Desktop Protocol) setup
• Cisco phone system administration

What we offer

• Opportunity to work with senior leadership in a global investment manager.
• Exposure to a wide range of investment strategies and wealth‑management initiatives.
• Professional development within a fast‑paced, collaborative environment.