Executive Assistant – Support CEO & Management Team

About the role

This position offers an exceptional opportunity to work directly with the CEO and senior leadership of a globally recognised high‑tech intralogistics leader. Based in Singapore, the Executive Assistant will combine traditional executive support with project coordination to help drive strategic initiatives.

Key responsibilities

• Manage the CEO’s complex calendar, appointments, and travel logistics with meticulous attention to detail.
• Organise steering‑committee and leadership meetings, prepare agendas, handle logistics, take minutes, and track follow‑up actions.
• Prepare, proofread, and maintain high‑quality reports, presentations, and other documentation for internal and external audiences.
• Act as the primary point of contact for visitors, clients, and partners while safeguarding confidential information.
• Support strategic and operational projects by coordinating timelines, risks, and inter‑dependencies across business functions.
• Develop decision‑making materials, business analyses, and data models for leadership review.
• Draft internal and external communications that reflect the organisation’s values.
• Facilitate clear communication between the CEO’s office and cross‑functional teams.
• Plan and coordinate executive events such as town‑halls and workshops.

Required profile

• 3–7 years of experience supporting senior executives or senior management, preferably in multinational or consulting environments.
• Degree in Business Administration, Communications, Engineering or equivalent experience.
• Strong organisational, analytical, and written communication skills.
• Ability to handle confidential information with discretion.

Required skills

• Advanced proficiency with office productivity tools (e.g., Microsoft Office, Google Workspace).
• Experience in project coordination or project management.
• Excellent written and verbal communication.