Executive Assistant to General Manager

About the role

We are seeking a proactive Executive Assistant to support our General Manager in a fast‑paced environment. The role provides comprehensive administrative and operational assistance, acting as a key liaison between the executive and internal and external stakeholders.

Key responsibilities

• Manage the General Manager’s calendar, appointments, meetings and events, prioritising schedules and resolving conflicts.
• Coordinate business travel, including flights, hotels, transportation, visas and prepare detailed itineraries.
• Prepare meeting agendas, take minutes, distribute action items and track follow‑up deadlines.
• Draft professional emails, reports, presentations and letters; serve as a liaison with stakeholders.
• Organise filing systems, databases and handle office administration and procurement requests.
• Monitor ongoing projects, coordinate across departments and support special projects assigned by management.
• Interact with clients, vendors, partners and senior management, maintaining positive professional relationships.
• Plan and execute team events, workshops and meetings, managing venues, catering and logistics.
• Prepare reports, dashboards and presentations, compiling business data and maintaining accurate records.
• Handle sensitive information with discretion and ensure compliance with governance, audit and policy requirements.

Required profile

• Strong organisational and time‑management skills.
• Excellent written and verbal communication abilities.
• Ability to multitask, prioritise effectively and solve problems.
• High attention to detail and accuracy.
• Professionalism, confidentiality and sound decision‑making.
• Stakeholder management and interpersonal skills.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams