Executive Associate – Office Operations Support

About the role

The role provides comprehensive office administration and operational support for a hospital environment. You will manage records, coordinate meetings, and assist with events while ensuring smooth day‑to‑day office functions.

Key responsibilities

• Maintain organized filing system for documents, drawings and correspondence in line with hospital standards.
• Handle incoming/outgoing mail, documents and inter‑departmental requests, ensuring timely distribution.
• Raise purchase requisitions, process invoices and liaise with Finance to ensure timely payments.
• Track outstanding payments with vendors, suppliers and contractors, resolving invoices within agreed timelines.
• Manage office supplies and stationery inventory.
• Schedule meetings, book venues, set up equipment and take accurate minutes for distribution.
• Provide logistical support for hospital events, forums and exhibitions, including vendor coordination and material preparation.
• Assist with onboarding of new team members, coordinating access, IT setup and induction.
• Handle internal communications, respond to enquiries and support the department with ad‑hoc tasks.

Required profile

• Diploma in any discipline.
• 1–2 years of administrative or office support experience, preferably in a healthcare or public sector setting.

Required skills