Executive, Office of Service, School of Computing

About the role

The Office of Service at the School of Computing is looking for an Executive to support smooth and efficient administrative operations for the faculty, researchers and students. The role centres on coordination, organisation and logistical support within an academic setting.

Key responsibilities

• Organise and coordinate faculty meetings, including securing spaces and resolving scheduling conflicts.
• Manage travel arrangements for faculty, including cost-effective and timely booking of accommodation and transport.
• Handle and monitor claims for faculty, researchers and students in line with university policy.
• Coordinate recruitment of research staff and student assistants, liaising with departments and ensuring compliance with recruitment standards.
• Facilitate visits by visiting professors and scholars, covering travel, accommodation and campus orientation.
• Liaise with research and technical teams on procurement, ensuring timely delivery of goods and services and keeping an up-to-date asset inventory.
• Support school functions such as events, and improve operational workflows and submission systems.
• Verify travel-related claims across departments and carry out additional duties as assigned.

Required profile

• Bachelor's degree with at least three years' relevant experience in a fast-paced administrative environment, or a polytechnic diploma with at least six years' professional experience.
• Excellent written and verbal communication skills with diverse stakeholders.
• Strong analytical and numerical abilities, working independently and in teams.
• Aptitude for multitasking and meeting competing deadlines with accuracy.
• Adaptability and problem-solving skills suited to an academic administrative environment.

Required skills

• Microsoft Office suite (Word, Excel, PowerPoint); familiarity with data visualisation tools is an advantage.
• Knowledge of SAP or S/4HANA ERP systems is a distinct advantage.