Executive Secretary (6-month Contract)

About the role

The Executive Secretary will be a key member of the team, providing high‑level secretarial and administrative support to the Chief Operations Officer and Chief Development Officer. This 6‑month contract role ensures smooth daily operations, effective communication, and a strong company culture across multiple time zones.

Key responsibilities

• Manage executive calendars, schedule meetings across regions, and prepare agendas and supporting materials.
• Coordinate regional events, conferences, and training sessions, including logistics and presentation preparation.
• Arrange global travel, handle flight and lodging bookings, obtain visas, and produce detailed itineraries while complying with international travel regulations.
• Promote company culture by organizing inductions, team‑building activities, and celebrations.
• Handle secretarial duties such as routing correspondence, anticipating supervisor needs, and liaising with other departments and franchise partners.
• Process expense claims, track invoices, and assist with budgeting and financial reporting for the executive team.
• Collaborate with other Executive Secretaries on company initiatives and ad‑hoc projects.

Required profile

• Diploma or bachelor’s degree.
• Minimum 5 years of administrative or executive assistant experience.
• Proven experience supporting C‑suite executives or multiple senior staff.
• Strong understanding of general business operations and office practices.

Required skills