Executive Secretary

About the role

We are looking for a proactive and organised Executive Secretary to provide high‑level administrative support to senior management. The role involves managing calendars, coordinating meetings, handling travel logistics and supporting day‑to‑day office operations in a fast‑moving corporate environment.

Key responsibilities

• Manage executive calendars, schedule meetings and prepare related documentation.
• Arrange domestic and international travel, accommodation and related expense claims.
• Process procurement documents, verify payments and handle invoice processing in line with company policies.
• Prepare meeting minutes and reports in English and Chinese, and submit regular updates to headquarters.
• Coordinate accommodation for management secondees and organise HQ visits, business delegations and corporate events.
• Support general office administration, ad‑hoc projects and provide backup secretarial duties as needed.

Required profile

• Strong organisational and time‑management abilities.
• Excellent written and verbal communication skills in English; proficiency in Chinese is a plus.
• Attention to detail and ability to handle confidential information.
• Experience supporting senior executives in a corporate setting.

Required skills