Executive / Senior Executive (Development and Outreach)

About the role

The PMAC Academy, the education and capacity-building arm of the PMAC Strategic Institute, is recruiting a full-time Executive / Senior Executive to support its flagship Emerging Leaders Fellowship (ELF) programme. The ELF is a regional, one-year fellowship cultivating the next generation of global health leaders in Asia, focusing on health systems preparedness and resilience. The successful candidate will coordinate the day-to-day delivery and administration of the Fellowship, with about 30% of the role supporting donor outreach, engagement and stewardship at the Saw Swee Hock School of Public Health (SSHSPH).

Key responsibilities

• Fellowship coordination and administration (70%): run the end-to-end Fellowship cycle, including recruitment, selection, onboarding, placements, activities and completion.
• Provide secretariat support to the Fellowship Selection Committee and arrange matters with Fellows, mentors, host institutions and regional partners.
• Manage schedules, mentorship arrangements, projects, milestones, deliverables and reporting.
• Coordinate events such as onboarding, closing activities and the Fellows' participation in the Prince Mahidol Award Conference in Bangkok, and handle travel, accommodation and venue logistics.
• Maintain programme records, track expenditure and support budget administration, monitoring and evaluation and reporting.
• Donor outreach and stewardship (30%): coordinate donor and prospective donor meetings and appreciation events.
• Support fundraising initiatives such as the DVO Donor Appreciation Dinner, Annual Giving Campaign and Commencement Giving Campaign.
• Prepare beneficiary profiles, testimonials and career updates, and maintain a repository of beneficiary materials.
• Maintain donor and gift records, support gift fund tracking and account creation, and help prepare the annual Gift Report and other fundraising KPI reports.
• Liaise with SSHSPH colleagues and the NUS Development Office on donor stewardship and reporting.
• Other duties as assigned to support the Academy's programme objectives and the School's development initiatives.

Required profile

• Bachelor's degree in any discipline.
• Strong organisational, coordination and time-management skills, able to manage multiple priorities and deadlines.
• Meticulous, proactive and able to work independently with minimal supervision.
• Good written and verbal communication skills with diverse stakeholders, including senior leaders, donors, Fellows and external partners.
• Comfortable coordinating programmes, events, travel and administrative processes.
• Prior experience in programme administration, project coordination, higher education, international programmes, events, donor relations or development administration is an advantage.
• Interest in global health, public health, leadership development, philanthropy or regional capacity-building is an advantage; prior technical expertise in global health or fundraising is not required.

Required skills

• Proficiency in Microsoft Office applications.
• Familiarity with databases and project management tools is an advantage.
• Good writing and information-gathering skills for reports and beneficiary profiles are an advantage.