Management Assistant Officer, ChBE

About the role

The National University of Singapore is looking for a Management Assistant Officer for its Centre for Business and Entrepreneurship (ChBE). The role provides administrative and secretariat support to the Head of Department and covers departmental coordination, visitor arrangements and records management.

Key responsibilities

• Provide administrative and secretariat support to the Head of Department, including calendar management, meeting arrangements and follow-ups.
• Coordinate administrative arrangements for academic visitors, including Training Employment Pass (TEP) applications, accommodation and documentation.
• Support the planning and coordination of departmental activities such as meetings, seminars, workshops and visits, and liaise with academic staff, visitors, University offices and administrative teams.
• Handle general departmental administration, including logistical arrangements and access control.
• Manage the Department Secretary's email account, ensuring timely dissemination of information and follow-up on enquiries and requests.
• Maintain departmental e-files, databases, directories and mailing lists, and assist with onboarding-related account and access requests.
• Follow up on outstanding administrative matters and perform other duties as assigned.

Required profile

• Diploma or general degree with 3-5 years of relevant administrative experience.
• Good communication and interpersonal skills, with integrity and discretion in handling confidential matters.
• Experience in administrative coordination or departmental operations is an advantage.
• Able to multitask, manage competing priorities and work with stakeholders at different levels.
• Meticulous, resourceful, able to work independently with strong follow-through, and able to handle challenges calmly and seek guidance when needed.

Required skills

• Proficiency in Microsoft Office applications and common administrative systems.