Management Assistant Officer (Education - UGPG Academic Services)

About the role

The National University of Singapore (NUS) Dentistry is looking for a Management Assistant Officer to provide end-to-end administrative and operational support for its graduate residency training and research programmes. You will help deliver postgraduate education by coordinating admissions, curriculum schedules, examinations, faculty support, student records and research administration, working with faculty, senior management and interdisciplinary offices.

Key responsibilities

• Support three postgraduate programmes: coordinate admissions (applications, interviews, outcomes), timetable planning, assessments, teaching coverage and clinical returns.
• Administer examinations (questions, answer scripts, marks collation) and assist with HR and finance matters such as teaching staff appointments, teaching hours, concur claims, part-time teaching claims, procurement and reimbursements.
• Provide research administration support: manage conference leave, funding applications, PhD qualifying and oral examinations, thesis management, progress reports and grant submissions.
• Update MSc and PhD student leave records and manage course matters.
• Perform other duties assigned by the supervisor to support the Education Office.

Required profile

• Minimum Polytechnic Diploma in any discipline.
• Prior experience in higher education, programme or research administration is an advantage; entry-level candidates are welcome.
• Strong written and verbal communication, organisation and time-management skills, and ability to work independently and collaboratively.
• Able to handle confidential information with discretion.

Required skills

• Familiarity with academic management systems such as student records and examination portals.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience in event and logistics planning for academic or research activities is an advantage.