Office Admin and HR Coordinator

About the role

We are looking for a proactive Office Admin and HR Coordinator to build and run our Singapore office from the ground up. You will be the central point for both office operations and people processes, ensuring a smooth, compliant, and engaging workplace.

Key responsibilities

• Manage day‑to‑day office operations, including facilities, vendors, supplies, travel, and workplace administration.
• Oversee procurement, expense tracking, petty‑cash handling, and local finance coordination.
• Ensure compliance with MOM workplace requirements and liaise with building management, vendors, and authorities.
• Drive employee engagement through team events, off‑sites, and culture‑building initiatives.
• Act as the primary HR contact, advising employees on policies, benefits, and workplace matters.
• Handle complex work‑pass, immigration, and relocation processes for a globally hired engineering team.
• Develop consistent onboarding and employee experience without an on‑site HR function.
• Balance diverse office administration and people‑operations duties in a lean team.

Required profile

• Bachelor’s degree in Business Administration, HR, or a related field; MBA preferred.
• 5–8 years of experience in office administration and/or HR operations, preferably in technology, engineering, or startup environments.
• Strong generalist mindset with the ability to independently manage both HR and administrative responsibilities.
• Highly organized, adaptable, and effective at managing multiple priorities in a fast‑paced setting.
• Excellent collaboration and communication skills, with experience working across globally distributed teams.

Required skills