Office Administrator

About the role

The Office Administrator will support senior executives and ensure smooth daily office operations at Convergint Singapore. This role combines executive assistance with overall office management to boost productivity and maintain a professional environment.

Key responsibilities

• Manage executive calendars, arrange travel, and process expense reports.
• Serve as the primary liaison between executives and internal/external stakeholders.
• Prepare and format documents, presentations, and meeting reports with high accuracy.
• Anticipate executive needs to improve time management and efficiency.
• Handle confidential information with discretion.
• Oversee office inventory, maintenance, vendor relations, and space planning.
• Coordinate events, office logistics, and renovation projects.
• Maintain commercial insurance, contracts, and office policies.
• Prioritize and redirect correspondence and communications.
• Support HR functions such as onboarding, off‑boarding, and event coordination.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Office Management or a related field (preferred).
• At least 2 years of experience as an Administrative Assistant, Executive Assistant or similar role.
• Strong organizational, time‑management and problem‑solving abilities.
• Excellent communication and interpersonal skills.
• High level of discretion and ability to handle sensitive information.
• Adaptability to a fast‑paced, dynamic work environment.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook