People Operations Executive (Senior)

About the role

We are looking for a meticulous and organized People Operations Executive (or Senior Executive) to drive HR operational excellence across the talent lifecycle. The role blends day‑to‑day data and system management with high‑stakes compliance, ensuring a frictionless employee experience.

Key responsibilities

• Perform accurate data entry in the Applicant Tracking System (ATS) to initiate new‑hire integration and trigger system workflows.
• Collect and manage mandatory documentation for early‑childhood educator registration and regulatory compliance, following up to close gaps within strict timelines.
• Coordinate pre‑employment medical screenings with vendors, review reports, and escalate anomalies to Talent Acquisition leads.
• Partner with recruiters to generate offer letters and employment contracts using Adobe Sign.
• Serve as the central point of contact for onboarding, communicating first‑day details to new hires and internal stakeholders.
• Maintain up‑to‑date employee movement records (promotions, transfers, terminations) in HR Information Systems (HRIS) to ensure data hygiene.
• Establish, audit, and secure digital Personnel Files (P‑Files) for confidentiality and audit readiness.
• Manage the HR Shared Services mailbox, resolving second‑tier employee inquiries within service level agreements.
• Administer work pass applications, renewals, and appeals in compliance with local Ministry of Manpower guidelines.

Required profile

• Meticulous, organized and agile with a strong attention to detail.
• Proven experience in HR operations, data integrity, and compliance management.
• Ability to coordinate multiple stakeholders across recruitment, onboarding, and payroll functions.
• Comfortable handling confidential employee information and audit processes.

Required skills

• Applicant Tracking System (ATS)
• HR Information Systems (HRIS)
• Adobe Sign
• Shared Services mailbox management