Personal Assistant to Managing Director

About the role

The Personal Assistant provides high‑level administrative, organisational and coordination support to the Managing Director and other senior functions across a multinational environment. This role demands excellent judgement, discretion and the ability to manage competing priorities across multiple time zones.

Key responsibilities

• Manage complex calendars, schedule meetings across regions and prioritise competing demands.
• Coordinate regional leadership, board and budget meetings, preparing agendas, minutes and follow‑up actions.
• Arrange travel, visas and detailed itineraries for the Managing Director.
• Act as primary liaison between the Managing Director and internal/external stakeholders, screening communications.
• Prepare and format presentations, reports, correspondence and briefing materials.
• Provide administrative assistance to other functions, including document preparation and event organisation.
• Support ad‑hoc regional projects, research, data collation and track project milestones.
• Maintain electronic and physical filing systems, process expenses and purchase requests.
• Assist with onboarding logistics for new leadership hires.

Required profile

• 5–8 years of experience as a Personal or Executive Assistant, preferably supporting senior regional or C‑suite leaders.
• Experience working in a regional or multinational organisation.
• Strong stakeholder management and ability to handle multiple priorities.
• High level of discretion, professionalism and integrity.
• Ability to work independently, anticipate needs and adapt to different cultures and time zones.

Required skills

• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.
• Familiarity with digital collaboration tools.